Assistant Manager - Operations & Administration (Female)

Assistant Manager - Operations & Administration (Female)

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

Timings 9 - 6 pm (Mon - Fri)

* Only Female candidates preferred

Notice - 15 Days

Job Summary

We are seeking a detail-oriented

Operations & Admin person to oversee accounting operations, vendor management, invoicing, and compliance, along with supporting HR and payroll processes. The role requires strong finance knowledge, client/vendor coordination skills, and the ability to manage day-to-day operations efficiently.

Key Responsibilities

Accounts & Finance

• Prepare and manage invoices for retainer and fixed-bid client projects.
  
• Track payments, follow up with clients for timely collections, and maintain accounts
  
• Manage GST, TDS, and other statutory compliance documentation.
  
• Handle petty cash management and maintain accurate financial records.
  
• Raise purchase orders, process vendor invoices, and track payments.
  
• Support the finance team in monthly and quarterly financial reporting and reconciliations.
  

Vendor & Client Management

• Build and maintain strong relationships with vendors and clients.
  
• Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients
  
• Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements.
  
• Act as the point of contact for vendor on-boarding and contract documentation.
  
• Monitor vendor performance and service delivery against agreed terms.
  

Administration & Asset Management

• Oversee day-to-day office operations to ensure smooth functioning.
  
• Manage office supplies, stationery, and inventory control.
  
• Coordinate with vendors and service providers for maintenance, utilities, and office facilities.
  
• Support travel arrangements, meeting schedules, and event coordination.
  
• Maintain proper filing systems (physical & digital) for easy record retrieval.
  
• Act as the first point of contact for office-related queries and requirements.
  
• Ensure adherence to company policies and administrative procedures.
  
• IT asset management & allocation
  
• Coordinate day-to-day office administration activities.
  

Payroll & HR Support

• Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release.
  
• Assist in employee on-boarding and exit formalities.
  
• End-to-end ownership of monthly payroll processing and release.
  
• Collect, verify, and validate employee attendance, leave records and share it with finance team
  
• Perform timely salary disbursement using the banking platform
  
• Maintain confidentiality of payroll data and employee financial records.
  
• Address employee queries related to payroll, deductions, or reimbursements.
  

Qualifications & Skills

• Bachelor’s degree in Commerce, Finance, or related field.
  
• 3–5 years of experience in accounts, finance, operations & HR support role.
  
• Strong knowledge of GST, TDS, invoicing, and compliance.
  
• Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar).
  
• Strong vendor/client management and coordination skills.
  
• Excellent communication, negotiation, and organizational skills.
  
• Ability to multitask and work independently with attention to detail.
  

Interested candidates please share your updated resume to

mathew@kutung.com

Job Types: Full-time, Permanent

Pay: ₹450,000.00 - ₹600,000.00 per year

Benefits:

• Health insurance
  

Application Question(s):

• What is your notice period ?
  

Experience:

• Operations & Administration: 3 years (Required)
  

Work Location: In person