Executive Assistant

Post Title - Executive Business Assistant to the Director

Location: Mumbai

Reports to: Director

Experience Required: 4+ Years

Key Responsibilities

1. Executive Support

◠Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.

â— Act as a gatekeeper: prioritize emails, calls, and customer interactions.

â— Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.

â— Handle confidential and sensitive information with the highest level of discretion.

2. Operational & Strategic Support

â— Assist in tracking KPIs, business metrics, and strategic initiatives.

â— Compile data, draft reports, presentations, and business proposals as required.

â— Serve as a communication bridge between the Director and internal teams or external partners.

3. Communication & Coordination

â— Draft professional correspondence, memos, and emails on behalf of the Director.

â— Ensure clear and timely communication with internal teams and clients.

â— Coordinate logistics for executive-level meetings, board meetings, and special events.

4. Administrative Management

â— Maintain well-organized digital and physical filing systems.

â— Ensure all documentation is up-to-date, properly stored, and easily accessible.

â— Perform general administrative tasks as needed to support the Director and leadership team.

Qualifications

â— Bachelor's degree in Business Administration, Communications, or a related field.

◠Minimum of 3+ years’ experience supporting senior leadership in a fast-paced environment.

â— Exceptional written and verbal communication skills.

â— Excellent organizational, time management, and multitasking abilities.

â— Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).

â— High degree of confidentiality, discretion, and professionalism.

â— Strong problem-solving skills with a proactive and anticipatory mindset.

â— Comfortable working in both strategic and administrative capacities.

â— Experience in a startup or high-growth business environment is a plus.

â— Executive presence and the ability to interact with stakeholders at all levels.

Working Conditions

â— May occasionally require extended hours or travel, depending on business needs.

â— Hybrid or remote work arrangements may be considered, subject to location and company policy.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
  
• Provident Fund
  

Application Question(s):

• What is your total years of experience ?
  
• What is your current in-hand salary ?
  
• What is your expected in-hand salary ?
  
• How many years of experience you have in working as an executive assistant ?