Executive Assistant ( EA )

( Leading Manufacturing & Supplier Company )

• Job Title: Executive Assistant ( Only Female-Married )
  
• Location: Kandivali West
  
• Department: Executive Office / Administration
  
• Reports To: Managing Director / CEO / Senior Executive
  
• Age : Between 36
  
• Salary : 5 LPA
  

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership in our manufacturing company. The ideal candidate should possess excellent communication skills, the ability to multitask, and a solid understanding of business operations within a manufacturing or industrial environment.

• Manage and maintain the executive�s calendar, including scheduling meetings, appointments, and travel arrangements
  
• Coordinate internal and external meetings, prepare agendas, and take minutes as required
  
• Handle confidential information with integrity and discretion
  
• Prepare reports, presentations, and other documents as needed
  
• Act as a liaison between the executive office and internal departments, clients, vendors, and stakeholders
  
• Assist in tracking key business metrics, project timelines, and departmental deliverables
  
• Organize and maintain files, records, and correspondence
  
• Support in vendor management, purchase orders, and coordination with procurement teams
  
• Follow up on tasks and action items to ensure timely completion
  
• Coordinate travel, accommodation, and logistics for the executive and visitors
  
• Monitor emails and communication, prioritizing urgent and important matters
  
• Assist in organizing company events, meetings, and factory/site visits
  
• Handle special projects and assignments as directed by senior management
  

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• Administrative Support:
  

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

Prepare and edit correspondence, communications, presentations, and other documents.

Handle incoming and outgoing communications on behalf of executives.

• Meeting Coordination:
  

Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Ensure meeting materials are prepared and distributed in advance.

• Travel Management:
  

Arrange and manage travel itineraries, accommodations, and transportation for executives.

Prepare and process expense reports and reimbursement requests.

• Project Management:
  

Assist in planning and executing special projects and events as required.

Track project progress and provide regular updates to the executive team.

• Office Management:
  

Oversee office supplies and equipment, ensuring availability and functionality.

Liaise with vendors and service providers to ensure smooth office operations.

• Confidentiality:
  

Handle sensitive information with the highest level of confidentiality and discretion.

• Bachelor�s degree
  
• Minimum 3-5 years of experience as an Executive Assistant, preferably in a manufacturing or industrial company
  
• Excellent verbal and written communication skills (English, Hindi, and local language preferred)
  
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  
• Strong organizational and time-management skills
  
• Ability to handle multiple tasks under pressure
  
• Discretion and confidentiality are a must
  
• Familiarity with manufacturing processes or terminology is an advantage
  

• Proactive, self-motivated, and reliable
  
• Strong attention to detail
  
• Ability to work independently and with cross-functional teams
  
• Flexible and adaptable to changing priorities
  

Nobtech designs and manufactures a wide range of injection moulded engineering plastic components such as impellers. Our products are widely used in engineering and agricultural sectors. Our sister company SLEKA Industries manufactures water pumps.

www.nobtech.in

Job Types: Full-time, Permanent

Pay: ₹3.00 - ₹5.00 per year

Benefits:

• Cell phone reimbursement
  
• Flexible schedule
  
• Leave encashment
  
• Provident Fund
  

Work Location: In person