Executive Assistant to CEO

We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism.

• Manage the CEO�s calendar, schedule meetings, and coordinate appointments.
  

• Organize and maintain files and records, ensuring confidentiality.
  

• Handle correspondence, including emails, phone calls, and mail.
  

• Prepare and edit reports, presentations, and other documents as needed.
  

• Arrange and coordinate internal and external meetings, including logistics and materials preparation.
  

• Take detailed meeting minutes and follow up on action items.
  

• Assist in the preparation of agendas and ensure timely distribution of materials.
  

• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
  

• Prepare travel expense reports and ensure timely reimbursement.
  

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
  

• Manage incoming and outgoing communications on behalf of the CEO.
  

• Ensure effective communication flow within the organization.
  

• Assist in the planning and execution of special projects and initiatives.
  

• Track progress and provide regular updates to the CEO.
  

• Collaborate with other departments to ensure project alignment and completion.
  

• Conduct research and gather information on various topics as requested by the CEO.
  

• Analyze data and prepare reports to support decision-making processes.
  

• Organize and coordinate company events, conferences, and executive off-sites.
  

• Manage event logistics, including venue selection, catering, and guest lists.
  

• Handle sensitive and confidential information with the utmost discretion.
  

• Maintain a high level of integrity and professionalism at all times.
  

• Assist with personal tasks and errands for the CEO as needed.
  

• Support other members of the executive team as required.
  

• Bachelor�s degree in Business Administration or a related field.
  

• Proven experience as an executive assistant or similar role.
  

• Excellent verbal and written communication skills.
  

• Strong organizational and time-management skills.
  

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  

• Ability to work independently and prioritize tasks effectively.
  

• Strong attention to detail and problem-solving abilities.
  

• High level of discretion and confidentiality.
  

• Flexibility to work outside regular business hours when necessary.
  

• Experience in the industry or sector relevant to the company�s operations.
  

• Familiarity with project management tools and software.
  

• Ability to adapt to a fast-paced and dynamic work environment.
  

• Full-time position based in Ahmedabad Location.
  

• Occasional travel may be required.
  

• Competitive salary and benefits package.
  

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Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please include references and any relevant certifications.

Job Type: Full-time

Pay: ₹300,000.00 - ₹700,000.00 per year

Experience:

• total work: 1 year (Preferred)
  

Work Location: In person

Expected Start Date: 08/08/2025