Executive Assistant to the CEO & President

Job Title: Executive Assistant to CEO & President
Location: Mulund West, Mumbai
Organization: Utkarsh Global Foundation
Type: Full-time | On-site

About Us

Utkarsh Global Foundation (formerly Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to the welfare of society. In collaboration with government bodies, we focus on areas like environmental protection, animal welfare, women’s education, social justice, and disaster preparedness—working toward a better world for all living beings.

Role Summary

We are seeking a dynamic, highly organized, and proactive

Executive Assistant to the CEO & President. The ideal candidate should have a strong administrative background with experience or education in veterinary sciences, and a flair for coordinating projects and supporting key leadership functions.

This role will also include a light touch of internal HR coordination—particularly around induction planning, volunteer engagement, and culture-building activities, in alignment with leadership goals.

Key Responsibilities

• Provide high-level administrative and strategic support to the CEO & President.
  
• Manage and coordinate calendars, meetings, appointments, and travel arrangements.
  
• Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
  
• Act as a liaison between leadership and internal teams, donors, partners, and veterinary institutions.
  
• Be open to occasional travel across India for on-ground programs, events, or partner engagements.
  
• Coordinate and support veterinary programs, camps, and animal welfare initiatives.
  
• Handle sensitive communication, maintain confidential records, and ensure smooth information flow.
  
• Conduct research and compile relevant data for decision-making and project planning.
  
• Represent the office of the CEO & President in meetings or public forums when needed.
  
• Support onboarding and induction of new staff and volunteers in coordination with HR.
  
• Assist in planning internal events, team engagement activities, and basic HR documentation.
  

Qualifications

Bachelor’s or Master’s degree in Veterinary Science* or a related field (preferred).

• Proven experience (2�5 years) in executive support, administration, or coordination roles.
  
• Exposure or willingness to learn basic HR functions in a non-profit setup.
  
• Strong communication, interpersonal, and multitasking skills.
  
• Proficiency in MS Office Suite, Google Workspace, and email tools.
  
• High level of discretion and professionalism.
  
• Passion for animal welfare, community service, and NGO initiatives.
  

Why Join Us?

• Work closely with a visionary leadership team on high-impact programs.
  
• Contribute to a mission-led organization focused on change at the grassroots.
  
• Gain exposure to both strategic decision-making and operational execution.
  
• Opportunities to grow across administration, animal welfare, and light HR coordination.
  

To Apply

Send your CV and a brief cover letter to

hr3@utkarshglobalfoundation.org

Subject line:

Application for Executive Assistant to CEO & President

Job Types: Full-time, Permanent
Pay: Up to ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
  

Work Location: In person (Mulund West, Mumbai)

Let me know if you'd like a version that emphasizes more HR or makes it more formal/informal depending on the tone you're going for!

Job Types: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
  

Application Question(s):

• What is your current CTC?
  
• What is your ECTC?
  
• What is your notice period?
  
• Are you open to travel pan India when required?
  
• What is your location?
  

Work Location: In person

Expected Start Date: 08/08/2025