Executive Assistant to the Festival Director

Executive Assistant to the Festival Director

Mumbai Academy of Moving Image (MAMI)

Mumbai Academy of Moving Image (MAMI), India’s leading international film festival organisation, is seeking a proactive, highly organised, and detail-oriented Executive Assistant to the Festival Director.

This role requires an individual with discretion, initiative, and exceptional communication skills who can support the Festival Director in driving the vision and operations of the organisation, while also ensuring seamless day-to-day coordination across teams and stakeholders.

Key Responsibilities

• Provide comprehensive administrative and executive support to the Festival Director, including managing schedules, appointments, correspondence, and travel arrangements.
  
• Prepare, review, and manage documents, reports, presentations, and briefing notes as required by the Festival Director.
  
• Coordinate high-level internal and external meetings, including Board of Trustees and General Body sessions, ensuring accurate documentation, timely follow-ups, and clear communication.
  
• Serve as a key liaison between the Festival Director and internal teams, trustees, partners, sponsors, and external stakeholders.
  
• Track and manage deadlines, deliverables, and priorities to ensure smooth progress across ongoing projects and festival operations.
  
• Handle confidential information with the utmost discretion and professionalism.
  
• Provide on-ground support during key phases of the festival and related programmes, including hospitality, guest relations, and special events.
  

Qualifications

• Bachelor’s degree required; advanced degree or specialised training in administration, management, or the arts/media preferred.
  
• Minimum 5 years of professional experience, with prior experience in an executive assistant or senior administrative role; familiarity with the arts, media, or not-for-profit sectors is a plus.
  
• Outstanding organisational, time-management, and multitasking skills.
  
• Strong written and verbal communication abilities with a polished, professional demeanour.
  
• High proficiency in Microsoft Office, Google Workspace, and other digital productivity tools.
  
• Demonstrated ability to work independently, exercise judgment, and adapt to dynamic and high-pressure environments.
  

Why Join Us?

For over two decades, MAMI has been at the forefront of celebrating cinematic excellence from India and around the world. As Executive Assistant to the Festival Director, you will play a pivotal role in shaping the institution’s work by directly supporting its leadership and enabling the smooth execution of its vision. You will be part of a passionate team committed to creating meaningful dialogue between filmmakers, audiences, and the global film community while strengthening India’s place on the world cinema map.

Location: Colaba, Mumbai

Position Type: Full-time (Monday to Saturday)

Start Date: Immediate

To apply, please email your résumé and a brief cover letter to

careers@mumbaifilmfest.com with the subject line: Application – Executive Assistant to the Festival Director, MAMI.

Applications will be reviewed on a rolling basis.

Job Types: Full-time, Contractual / Temporary

Contract length: 12 months

Pay: Up to ₹60,000.00 per month

Work Location: In person