Oasys sales administration coordinator

Oasys sales administration coordinator

Digital Technology

Corporate Services

 HYD00002R

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

An exciting opportunity has arisen in our Digital Technology team for a team co-ordinator to join the Office of the CDIO. This is a pivotal support role and will make a significant impact on how we offer business support to the Digital Technology Group. The role will involve supporting the Head of the Office of the CDIO. Additionally, you will be supporting colleagues in the wider team to produce quality deliverables and ensuring smooth operations. The role will report to the Business Engagement Partner in Region.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

• This role places you at the heart of Arup’s global Digital Technology team, giving you rare exposure to international projects and senior leaders. You’ll be a key enabler behind the scenes, keeping operations running smoothly and supporting a diverse, high-performing team. If you enjoy variety, people, and making a tangible impact, this is a role where your contribution truly matters.
  
• Each day brings something new — from coordinating interviews across time zones to booking travel for team members, onboarding new starters, submitting invoices, or jumping into a project. You’ll balance routine admin with fast-moving tasks, working closely with colleagues around the world to keep things organised, efficient, and people-focused.
  
• You’ll support diary and travel management, recruitment coordination, onboarding, finance and timesheet tracking, meeting admin, and general team logistics. You’ll also help connect different teams and disciplines, ensuring everything runs smoothly behind the scenes.
  
• This is a great platform to grow within Arup. You’ll build strong relationships across the business, sharpen your coordination skills, and gain exposure to digital projects and systems. With a culture that values development, you’ll be supported to grow your confidence, capability, and career — whether you stay in operations or explore new pathways.
  

• Strong organisation and coordination skills – Confident managing diaries, meetings, travel, and competing priorities across a global team.
  
• Excellent communication – Clear, professional written and verbal communication with all levels of the business.
  
• Proactive and solutions-focused – Anticipates needs, takes initiative, and thrives in a fast-paced, ever-changing environment.
  
• Confidentiality and professionalism – Especially when handling recruitment, onboarding, and sensitive information.
  
• Solid tech skills – Confident using Microsoft Office (especially PowerPoint), with familiarity or willingness to learn systems like SharePoint, Workday, or finance tools.
  

Not ready to apply just yet, or have a few questions? Please email Kat.Falepau@arup.com

Please note that all applicants must apply directly via the job portal and applications sent via email will not be considered. If this role is not quite what you are looking for, but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

• We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
  
• We care about you and want you to perform at your best, which is why we offer one of the most competitive benefits packages in our sector.
  
• As a member organisation, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance).
  
• We also provide private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
  

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at Careers - Your Life at Arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please email Kat.Falepau@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

To understand what to expect next, please visit our Careers page Our aim is to make this process as streamlined and easy as possible for our applicants. If you feel there are some improvements needed in our process, please feel free to reach out to Kat Falepau.

Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.