Executive

This role with end-to-end ownership of new joiner onboarding and compliance documentation

• Anchoring �Sai Pravesh†- weekly new joiner Induction Program.
  

• Coordinating logistics, materials, and stakeholder readiness for induction.
  

• Welcoming new joiners, guided site tours, and end-to-end documentation compliance (bank accounts, PF / ESI, confidentiality agreements, document uploads in Darwinbox, etc.).
  

• Verification of Aadhaar-PAN linkage and communication of discrepancies.
  

• Coordination with Admin, Factory Medical Officer (if required), IT, and other stakeholders for seamless onboarding.
  

• Maintaining induction checklists.
  

• Providing responses to basic new joiner queries and redirecting other queries to HRBPs.
  

• Tracking and issuance of T-shirts, mugs, safety shoes, and other Welcome Kit items.
  

• Attendance sharing, ID / Access card management, and laptop / email access readiness.
  

• Verification, submission and tracking of Night Stay Allowance claims (Bidar).
  

• Collection, verification, processing and tracking of:
  

o Medical claims

o Relocation claims

o Travel reimbursement forms

• Employee record scanning records and monthly reporting to Corporate HR.
  

• Timely updates of new joiner information in Darwinbox.
  

• Updating of reporting manager and roles, emergency contacts, PF declarations, etc.
  

• Uploading of joining documents.
  

• Maintenance of HR Compliance Tracker and Legal Inspection Checklists.
  

• Support for employee engagement initiatives and HR operational tasks as assigned.
  

• 100% on-time execution of weekly Sai Pravesh sessions as per schedule.
  
• 90%+ positive feedback from new joiners in induction surveys.
  
• Zero delays in new joiner kit availability (T-shirts, mugs, safety shoes, etc.).
  
• 100% compliance in guided site tours.
  

• 100% Completion of joining formalities within 2 working days of joining.
  
• 100% Accuracy in Aadhaar-PAN linkage tracking and issue resolution.
  
• Zero Misses in PF / ESI / Bank account opening, confidentiality agreements, and Darwinbox uploads.
  
• Zero non-compliances w.r.t. onboarding flagged during internal / external audits.
  

• 100% timely intimation to IT, Admin, and Talent Acquisition for each new joiner.
  
• < 24-hour turnaround time for query redressals w.r.t. documentation clarifications.
  
• Zero escalations from internal stakeholders related to induction readiness.
  

• 100% accuracy in claims verification and submission.
  
• Timely submission of monthly tracker to HR Operations Lead with zero slippages.
  

• 100% data completeness in Darwinbox records for new joiners.
  
• Timely sharing of scanned documents with Corporate HR.
  
• Zero gaps during internal / external audits pertaining induction process.